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 Frequently Asked Questions
 
1) Are the QPLs listed on the ASSIST updated?

No, the QPLs listed on the ASSIST website are out of date since DLA now uses the Qualified Products Database (QPD) system. QPL publishes and updates the Supplemental Information Sheets (SIS) in lieu of the out-of-date QPLs. The data in the QPD systems is based on the SIS located on our website.

2) What is the Supplemental Information Sheet (SIS)?

The SAE approved the QPL website to publish the Supplemental Information Sheet (SIS) for all Specifications since ASSIST QPLs are out of date. This website is set up to be a mirror listing of the Qualified Products Database (QPD). The SIS is designed to look identical to the old QPLs that Industry is used to seeing.

3) Why is NAVAIR performing all critical testing for some Specifications and not others?

SAE, as the Preparing Activity, has directed the Qualifying Activity (NAVAIR) to perform third party testing for specified tests independent of the supplier for numerous Specifications as voted on and approved by SAE. As these specifications are approved, SAE publishes these changes and the Qualifying Activity then begins the critical testing process.

4) What is required when NAVAIR conducts all critical testing for retention qualification?

The manufacturer is required to submit samples, the Qualification Test Record Form and fee submittal. NAVAIR will submit a Test Summary, Notification of Retention letter and Data Sheets (to be included in their Test Report and retained for a period of 6 years).

5) How do the manufacturers know if SAE has approved and published the amendment to a specific Specification?

The authorization letter will specify that SAE has published the amendment and the critical tests will be listed that are to be performed by NAVAIR.

6) How do I get the latest update to the QPL?

The only sure guarantee that you have the most up to date listing for any QPL that NAVAIR is responsible for is to contact our office and talk to a QPL representative. The QPL can change today and you would not see the post to our website or the QPD system until a few days later.

7) Can a manufacturer have more than one qualification approval for the same location?

No, NAVAIR allows one qualification for each facility. If a manufacturer has more than one facility, they must be listed separately on the QPL.

8) Does a statement in “Retention” that your next periodic submittal is due XXX mean that the “Retention of Qualification” expires on that date?

No, this is the expected requalification date at the time the letter was issued. It does not mean the “Retention of Qualification” expires on that date. If you have a question concerning whether a “Retention of Qualification” is current, please contact NAVAIR using the link “QPL Point of Contact” on the main page. The retentions for all specifications are currently being revised by SAE, which will result in all retention schedules being adjusted.

9) How would a manufacturer start about getting a part qualified if there is a true demand?

When there is a definite need for a product but no specification to qualify a source, SAE requires specific guidelines to be followed in order to consider that product for inclusion into a specification. First and foremost SAE requires that there be a specific need (or platform) that is asking for this product. That sponsor is usually required to write or create all the slash sheets, gather flight time data and then present this through the respective committees at SAE. The sponsor would have to bring up the proposal at one of the SAE meetings and that committee would decide if a WIP (Work in Process) should be opened or other actions to be completed.

10) What is the mailing address for sending samples and/or test reports to the qualifying activity?

Naval Air Systems Command
AIR 4.4.5.3 - ATTN: Wiring QPL, Room 107
22229 Elmer Road, Building 2360
Patuxent River, MD 20670

11) What is the mailing address for sending checks to the Comptroller?

COMMANDER
Naval Air Warfare Center Aircraft Division
Comptroller, Code 10.1.6, Building 439, Room 18
47110 Liljencrantz Road, Unit 7
Patuxent River, MD 20670-1547

12) When are test procedures required?

All testing performed by the manufacturer require prior test procedure approval. If NAVAIR does the testing, no test procedures are required.

13) What type of information needs to be in a written test procedure?

The review of the test procedures is an alternative to witnessing the tests, and is also being implemented to eliminate common testing mistakes or omission of necessary data to determine specification compliance. They should be step-by-step procedures that identify all the variables of the testing, specific test equipment, fixtures, and set-up required to perform the testing. They should also include data sheets with placeholders for all information that needs to be recorded in the test report or if data sheets are not included in the procedures, then the procedures need to identify all information that needs to be recorded on the data sheets.

14) Can we use our previous test procedures that have already been approved for submittal?

If the procedures are the same and nothing has changed (even the lab used), then NAVAIR will evaluate them.

15) Can periodic qualification testing be performed without an authorization letter if SAE has not published an amendment for NAVAIR to conduct critical testing?

No. NAVAIR may experience delays from time to time getting the required test authorization letters to the manufacturers. If this should happen, manufacturers should wait to start their test program until they have received the letter, this will not impact the manufacturer’s QPL status. At least six months will be allowed to complete the testing and submit the test report; the submittal date will be specified in the authorization letter.

16) What is the manufacturer’s responsibility when requesting a design/material/process change?

The manufacturer’s main responsibility is to make the case for any qualification by similarity that will reduce the amount of required testing. The performance properties that will remain the same should be identified along with the properties that may be impacted by the change, and should include a recommendation for what testing should be required to verify the impacted performance properties. The qualifying activity will consider the recommendation and either accept, modify, or re-work the testing program.

17) Where can product manufacturers acquire the necessary specifications for qualification?

Military specifications can be purchased at IHS at http://www.ihs.com/. An account is required to access and download specifications.

18) After a manufacturer’s products have been qualified, what types of changes need to be reported to the qualifying activity?

DoD 4120.24M points out that a manufacturer not only qualifies their products, they qualify the materials, processes, and designs used to manufacture those products. If changes are made in any of these areas after the product has been qualified, the changes need to be reported to the qualifying activity and approved before the new products can be sold. Because the production processes can be very detailed, there tends to be a “gray area” concerning what changes need to be reported. Too much information for the qualifying activity is better than not enough, if there is any question, it should be reported.

19) What are the requirements for qualification by similarity?

Qualification by similarity to qualified products or products submitted for qualification is permissible when materials, designs and manufacturing processes are identical. When materials, designs or manufacturing processes differ, sufficient testing to prove the adequacy of the affected characteris¬tics will be required to obtain qualification by similarity. Full details of the similarity and differences, along with proposed tests, shall be submitted to NAVAIR for approval prior to the commencing of testing.

20) What are the circumstances that allow for qualification by certification?

For periodic qualifications, if a manufacturer has not sold any products during the entire reporting period for a particular specification, qualification by certification is allowed for one reporting period. The manufacturer is required to submit a form certifying their products have not changed and still meets all specification requirements; the QPL listing is then updated based on the certification.

21) Is it possible to get waivers for certain qualification requirements?

No. Waivers are not allowed for specific requirements. If there is a problem with a requirement in the specification, that requirement will need to be changed before the manufacturer can be qualified.

22) Does a manufacturer need to notify the qualifying activity if they move their office or plant facility?

Yes, even if the move is next door or across the street. The conditions of the move need to be evaluated by the qualifying activity. A plant inspection/quality audit will be required. This also includes any changes that result from a change in ownership.

23) Who is responsible for the Plant Inspection and how long does it take?

A plant inspection request letter is issued from NAVAIR to your local DCMA requesting a plant inspection. This inspection is coordinated between the DCMA and manufacturer. The time depends on the schedules of the DCMA and the manufacturer’s facility.

24) Does a DSCC inspection/audit replace the NAVAIR plant inspection?

No, NAVAIR does not accept the DSCC inspection/audit as an official inspection. The manufacturer must have the inspection completed by the Defense Contract Management Agency (DCMA) Quality Assurance Representative (QAR). A DSCC audit is more of a global audit; the DCMA specifically looks for how the product was assembled and a quality assurance program conforming to the requirements of MIL-I-45208 is operational and effective.

25) Can mixing of MS and Military Specification parts occur for shipment from a distributor?

NAVAIR does not distinguish between manufacturers when building qualified components for our platforms. The Navy established the QPL program to discourage that from happening. NAVAIR did not want to be tied to one manufacturer for any given part. The Navy makes the parts available to the fleet by specification part number and our supply system buys from the most competitive source.

26) What are the current fees charged for a qualification?

The fees for the NAVAIR critical testing are determined individually and listed in the authorization letter. A formula is provided for calculating Class II testing. The standard QPL fees are:

Administrative Fee - $4,830.00
Test Procedure Review - $175 per procedure
Test Report Review - $87 per 10 page increments
These fees may change and are reflected in the Fee Submittal Form on this website.

27) What is the Fee Submittal Form?

This form (available on our website) must be included with all fees submitted to NAVAIR.

28) What information must be included on the check?

Attn: Ms. Katie Mooney & Ms. Brenda Edwards -- QPL (Project Number)

29) Can an assembly plant be added to the QPL without a plant inspection?

No, the main purpose of having the DCMA QAR do the inspection is to determine if the manufacturer has provided the assembly plant with specific instructions/processes to assemble their product, and that the facility has the equipment/personnel to perform the assembly using the manufacturer's instructions. Since assembly procedures are different for every manufacturer and product, inspections based on other products or other manufacturers are not acceptable. Also, since it is common for assembly plants to process parts for multiple companies, they need to have adequate ways to separate the processing of different manufacturer's products, and that is something the QAR would/should check when they are there.

30) Can a distributor for a manufacturer be added to the QPL?

Only “value added” distributors are listed on the QPL. The plant must be doing something to assist the manufacturing of the part.

31) A manufacturer requested to qualify M39029/10-141 thermal couple contact by similarity. The manufacturer is currently qualified for M39029/10 in bin codes 521 and 522. M39029/10-141 is of the same material (C-Nickel-Chromium) as our M39029/10-522. This contact has the same machining, plating and assembly process. What testing would be recommended?

The key here is the size. The two BIN codes they are currently qualified for are size 16. Processes are impacted by size and/or mass, so even though the processes may be the same, the parameters for those processes will be different in many cases, such as temperature or time used for each step of the manufacturing process. If the manufacturer was already qualified for a /10 size 20 contact, then dimensional testing only would be appropriate, but not in this case. AS39029 recognizes size differences in the testing and samples, and that will be an important factor in your authorization letters, so always remember to consider contact size, which includes the mating end and crimp barrel end. In this case, I would recommend the required testing be group 2 of Table 13.

32) Could a product that does not appear on a QPL have been used on a ship?

There are probably many items that are installed on ships that are not QPL'ed. NAVAIR only works with Aircraft wiring interconnect products. Connectors, terminals, circuit breakers, wires and contacts are just a few of the wiring interconnect products that are QPL'ed by our office. Most government documents do not require any QPL to be a qualified part. The manufacturer only certifies his products to the specification and the Government purchases them. If a contract calls out one of our QPL'ed parts then no other parts should be substituted.

33) How expensive is testing to qualify a connector?

Connector testing can be expensive since the machines and fixtures are rather unique to each connector. A new connector design takes between 1 to 2 years to develop. There are new drawings and test requirements that would have to be developed, as well. New slash sheets would have to be coordinated and dated before any qualification testing. Testing can also take up to a year to accomplish. All new sheets would have to go through the SAE AE-8C1 Committee.

34) What is the difference between Class I and Class II authorization?

Class I
AS7928 is the procurement document for basically all terminals purchased within DOD. Part of that document is the various "slash" sheets detailing the various configurations of terminals and splices. Example: MS25036, MS2069 etc. Manufacturers of these products submit their terminals and splices to our office (NAVAIR 4.4.5.3) for qualification. NAVAIR maintains a qualified products list (QPL) for these products and publishes it through the QPD and QPL-SIS systems. Products submitted and conforming to the Class I requirements of the AS7928 are the only part numbers listed within the QPD and QPLs. Class I products are the only ones authorized for use within the Fleet and are the only ones stocked by the Supply System. All Class I products must meet the dimensional and environment tests called out within the specification and slash sheets. They also must meet these requirements using only a qualified Class I crimp tool found in the MIL-DTL-22520 specification. The Class I tools are also designed in a way that they must meet dimensional and environmental requirements as well. NAVAIR also maintains this QPD and QPL. Class I tools are the only authorized tools to be in the hands of the Fleet. It is what is given to them in their Aircraft Repair Tool Kits and usually controlled as IMRL gear. All terminals manufactured and qualified to the AS7928 specification will crimp properly using the correct Class I tooling from the MIL-DTL-22520.

Class II
The AS7928 allows the manufacturing of products known as Class II for OEM and Depot Level workshops that have the need for automated crimping. Class II terminals are typically used at the OEM level in their back shops preparing cable harnesses on a daily basis. These terminals are usually purchased on reels as to be fed into automatic crimping machines. They are also used when the OEM is tied to buying one source of terminals from one manufacturer that also produces their own tooling. The tooling is not covered under the M22520 specification as it usually is of the terminal manufacturers own design. This tool is only guaranteed to work with that particular manufacturer’s terminal. At no time is a Class II terminal or tool authorized for use at the Organizational level. All Class II terminals that OEMs use must have a Class I counterpart for replacement purposes. All Class II terminals must meet all the same specification requirements as the Class I except the dimensional callouts. All Class II tools produced are only designed to properly crimp that particular manufacturer’s terminal. NAVAIR maintains and lists all manufacturers’ part numbers for the Class II terminals and their respective tools separately from our Class I list. We keep this separation as our Fleet does not need to know the numbers since they are not authorized to buy them anyway. The OEMs have required that we maintain this list for them so letters of approval are written for this purpose.

35) Why a manufacturer cannot be found in QPD?

In order for Lakehurst to update any of the parts in the QPD, all CAGE codes for all sources' offices and plants in the QPL must be registered and in an active status in the CCR. As a result, their data is currently in an unpublished status. When a source's data is unpublished it is transferred from the QPD into a buffer and the data is not visible in the QPD. Once the CAGE code has been either reactivated or registered in CCR the affected company's data can be republished. The Defense Standardization Program Office, which is responsible for policy regarding the QPD, verified a company whose data is in an unpublished status is still considered qualified.

36) Is a part listed as AS3367 the same as MS3367?

The SAE-AS3367 is the same part as MS3367. The AS document still uses the same part numbering system as the old MS used. When SAE took over all the MIL specs back in 1997-98 time frame it was decided to keep all the old part number designations as to not confuse the users and too not force all the documentation calling out the MS PNs the same. The old MS documents are no longer in existence.

37) What is the correct use of M and MS Part Numbers?

"M" and "MS" part numbers listed in Part Specifications that require a QPL are guarded. Any use of these part numbers by vendors not listed on the QPL is a violation of Parts Counterfeiting, and Fraud laws. It will be investigated to determine if the improper use is a misunderstanding, or if it is with criminal intent.

 
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