- Does the manufacturer need a CAGE Code for each facility?
The requirement for having CAGE Codes for each facility (office and plant) registered in SAMs (the System for Award Management)
website replaced the CCR website) is required so that the addresses can be loaded into the QPD from the SAMs database.
The manufacturer is not required to mark the parts with each individual CAGE Code for each facility.
Only when that facility does its own contract bidding, inspection, quality control and shipping would it be required to mark them
with their individual codes.
- How does a manufacturer obtain a CAGE Code?
A manufacturer can obtain a CAGE Code automatically when they apply at the http://www.sam.gov website to be eligible for contracting
with federal government agencies.
- What is the role of the DCMA?
When the DCMA conducts a plant inspection they look at a very wide range of information and collect documentation in areas such as quality,
facilities, product testing, personnel staffing & training, etc. This information is used to compile a report to NAVAIR detailing the manufactures
capabilities to meet the contract requirements. They then send a report to NAVAIR, which includes as much supporting documentation the manufacturer
as possible. All of these documents need to be in English such as organizational charts, lists of major manufacturing equipment, list of major test
equipment, approved vendor list, planning control flowchart, corrective action worksheet or checklist, training program for inspectors, operator
skill training plan, approved vendor list, quality metrics and reports and root cause analysis & corrective action checklist.
The audit allows the DCMA to accurately evaluate the manufacturer’s capabilities and substantiates the conclusions and recommendations we present to
- What is the process if the DCMAs travel is restricted in certain countries?
The work around we have in place for companies that are already on one of our QPLs is a temporary solution to doing retention of qualification
for these sources. Since these companies have already been inspected by one of the DCMA offices we have waived the visits to their facility to
pull the samples and accepted them to be shipped directly to us for verification testing. Initial qualifications are quite different.
When a new company is trying to become a source at a new address we are obligated to do an onsite inspection of the facility. Any initial
qualification of a new company must be inspected and a completed sign off by a local DCMA representative is required. If the DCMA office cannot
visit the site then we cannot proceed with any approval.
- What is an Initial Qualification?
An Initial Qualification is when a manufacturer is not currently qualified for specific parts and not on the QPL.
- How do the manufacturers know if SAE has approved and published the amendment to a specific Specification?
The authorization letter will specify that SAE has published the amendment and the critical tests will be listed that are to be performed by NAVAIR.
- How would a manufacturer start about getting a part qualified if there is a true demand?
When there is a definite need for a product but no specification to qualify a source, SAE requires specific guidelines to be followed in order
to consider that product for inclusion into a specification. First and foremost SAE requires that there be a specific need (or platform) that
is asking for this product. That sponsor is usually required to write or create all the slash sheets, gather flight time data and then present
this through the respective committees at SAE. The sponsor would have to bring up the proposal at one of the SAE meetings and that committee
would decide if a WIP (Work in Process) should be opened or other actions to be completed.
- Can a manufacturer have more than one qualification approval for the same location?
No, NAVAIR allows one qualification for each facility. If a manufacturer has more than one facility, they must be listed separately on the QPL.
- What is the QPL process for a manufacturer that has numerous facilities actually manufacturing the product?
The biggest issue that we have as the Qualifying Activity is the control over the processes of a qualified part. In the case of using one
facility doing part of the process and another facility doing another part, technically the manufacturer really doesn’t manufacturer the
product due to having no control over the processes at the other facilities. To be a qualified source on the QPL your company must control
the processes from the beginning to the end of the entire manufacturing process. No changes can be made to this process once it is passed the
qualification tests and is an approved product. Using other sources that the manufacturer does not control allows changes to be made to the product
without their knowledge.
- What is the manufacturer’s responsibility when requesting a design/material/process change?
The manufacturer’s main responsibility is to make the case for any qualification by similarity that will reduce the amount of required testing.
The performance properties that will remain the same should be identified along with the properties that may be impacted by the change, and should
include a recommendation for what testing should be required to verify the impacted performance properties. The qualifying activity will consider
the recommendation and either accept, modify, or re-work the testing program.
- Does all documentation need to be in English?
Yes. This includes everything for NAVAIR and the DCMA representatives.
- Where can product manufacturers acquire the necessary specifications for qualification?
Military specifications can be purchased at IHS at http://www.ihs.com. An account is required to access and download specifications.
- After a manufacturer’s products have been qualified, what types of changes need to be reported to the qualifying activity?
DoD 4120.24M points out that a manufacturer not only qualifies their products, they qualify the materials, processes, and designs used to manufacture
those products. If changes are made in any of these areas after the product has been qualified, the changes need to be reported to the qualifying
activity and approved before the new products can be sold. Because the production processes can be very detailed, there tends to be a “gray area”
concerning what changes need to be reported. Too much information for the qualifying activity is better than not enough, if there is any question,
it should be reported.
- Does a manufacturer need to notify the qualifying activity if they move their office or plant facility?
Yes, even if the move is next door or across the street. The conditions of the move need to be evaluated by the qualifying activity.
A plant inspection/quality audit will be required by the appropriate DCMA office. This also includes any changes that result from a change in
- Is a part listed as AS3367 the same as MS3367?
The SAE-AS3367 is the same part as MS3367. The AS document still uses the same part numbering system as the old MS used. When SAE took over
all the MIL specs back in 1997-98 time frame it was decided to keep all the old part number designations as to not confuse the users and too not
force all the documentation calling out the MS PNs the same. The old MS documents are no longer in existence.
- What is the correct use of M and MS Part Numbers?
M and "MS" part numbers listed in Part Specifications that require a QPL are guarded. Any use of these part numbers by vendors not listed on the
QPL is a violation of Parts Counterfeiting, and Fraud laws. It will be investigated to determine if the improper use is a misunderstanding, or if
it is with criminal intent.
- Could a product that does not appear on a QPL have been used on a ship?
There are probably many items that are installed on ships that are not QPL'ed. NAVAIR only works with Aircraft wiring interconnect products.
Connectors, terminals, circuit breakers, wires and contacts are just a few of the wiring interconnect products that are QPL'ed by our office.
Most government documents do not require any QPL to be a qualified part. The manufacturer only certifies his products to the specification and
the Government purchases them. If a contract calls out one of our QPL'ed parts then no other parts should be substituted.
- Can mixing of MS and Military Specification parts occur for shipment from a distributor?
NAVAIR does not distinguish between manufacturers when building qualified components for our platforms. The Navy established the QPL program to
discourage that from happening. NAVAIR did not want to be tied to one manufacturer for any given part. The Navy makes the parts available to the
fleet by specification part number and our supply system buys from the most competitive source.
- What is the process and mailing address for sending checks to the Comptroller?
The manufacturer’s name and project number must be included on the Fee Submission Form. The total fee shall be sent certified mail or confirmation
receipt payable by check drawn by a U.S. bank to: U.S. Treasury, and shall be mailed to:
Naval Air Warfare Center Aircraft Division
Comptroller Funds Acceptance, Code 10.1.6, Building 439, Rm 9
47110 Liljencrantz Road, Unit 7
Patuxent River, MD 20670-1547
- What are the current fees charged for a qualification?
The fees for the NAVAIR critical testing are determined individually and listed in the authorization letter. A formula is provided for calculating
Class II testing. The standard QPL fees are:
Administrative Fee - $4,830.00
Test Procedure Review - $175 per procedure
Test Report Review - $87 per 10 page increments
QPL Testing – Depends on testing and number of parts to be qualified.
These fees may change and are reflected in the Fee Submission Form.
- What is the Fee Submittal Form?
The Fee Submission Form must be included with all fees submitted to NAVAIR.
- What information must be included on the check?
Attn: Ms. Katie Harlowe & Ms. Brenda Edwards -- QPL (Project Number)
- Who is responsible for the Plant Inspection and how long does it take?
After a new initial request is submitted to NAVAIR, a plant inspection request letter is issued from NAVAIR to your local DCMA requesting a plant
inspection. This inspection is coordinated between the DCMA and manufacturer. The time depends on the schedules of the DCMA and the manufacturer’s
- Are all plant inspections entered into the DCMA PASS?
Yes, when the plant inspection letter is sent to the DCMA and copied to the manufacturer it is also entered into the DCMA PASS by NAVAIR.
- Does a DSCC inspection/audit replace the NAVAIR plant inspection?
No, NAVAIR does not accept the DSCC inspection/audit as an official inspection. The manufacturer must have the inspection completed by the Defense
Contract Management Agency (DCMA) Quality Assurance Representative (QAR). A DSCC audit is more of a global audit; the DCMA specifically looks for
how the product was assembled and a quality assurance program conforming to the requirements of MIL-I-45208 is operational and effective.
- Can an assembly plant be added to the QPL without a plant inspection?
No, the main purpose of having the DCMA QAR do the inspection is to determine if the manufacturer has provided the assembly plant with specific
instructions/processes to assemble their product, and that the facility has the equipment/personnel to perform the assembly using the manufacturer's
instructions. Since assembly procedures are different for every manufacturer and product, inspections based on other products or other manufacturers
are not acceptable. Also, since it is common for assembly plants to process parts for multiple companies, they need to have adequate ways to separate
the processing of different manufacturer's products, and that is something the QAR would/should check when they are there.
- If a plant facility has been inspected for another QPL specification, does it need to be re-inspected for any additional Specifications?
Once a facility has been inspected for other QPLs, it does not need to be re-inspected for any new QPLs. The same rules apply about quality for any
of our QPLs.
- If a manufacturer moves their operation to another location (across the street or in another state), do they have to notify the QPL office?
If a plant is moved to any other location, QPL must be notified before the move and after the move has been completed. A plant inspection will be
required. If no processes, equipment, etc. have been changed, no samples or testing is required.
- Why a manufacturer cannot be found in QPD?
In order for Lakehurst to update any of the parts in the QPD, all CAGE codes for all sources' offices and plants in the QPL must be registered and
in an active status in the CCR. As a result, their data is currently in an unpublished status. When a source's data is unpublished it is
transferred from the QPD into a buffer and the data is not visible in the QPD. Once the CAGE code has been either reactivated or registered in
CCR the affected company's data can be republished. The Defense Standardization Program Office, which is responsible for policy regarding the QPD,
verified a company whose data is in an unpublished status is still considered qualified.
- What is the Supplemental Information Sheet (SIS)?
The SAE approved the QPL website to publish the Supplemental Information Sheet (SIS) for all Specifications since ASSIST QPLs are out of date.
This website is set up to be a mirror listing of the Qualified Products Database (QPD). The SIS is designed to look identical to the old QPLs
that Industry is used to seeing.
- Are the QPLs listed on the ASSIST updated?
No, the QPLs listed on the ASSIST website are out of date since DLA now uses the Qualified Products Database (QPD) system. QPL publishes and
updates the Supplemental Information Sheets (SIS) in lieu of the out-of-date QPLs. The data in the QPD systems is based on the SIS located on
- How do I get the latest update to the QPL?
The only sure guarantee that you have the most up to date listing for any QPL that NAVAIR is responsible for is to contact our office and talk
to a QPL representative. The QPL can change today and you would not see the post to our website or the QPD system until a few days later.
- Can a distributor for a manufacturer be added to the QPL?
Only “value added” distributors are listed on the QPL. The plant must be doing something to assist the manufacturing of the part.
- What is a Retention Qualification?
A Retention Qualification is done every 3 years after the Initial Qualification.
- Can Retention qualification testing be performed without an authorization letter if SAE has not published an amendment for NAVAIR to conduct critical
No. NAVAIR may experience delays from time to time getting the required test authorization letters to the manufacturers. If this should happen,
manufacturers should wait to start their test program until they have received the letter. This will not impact the manufacturer’s QPL status.
The submittal date will be specified in the authorization letter.
- Does a statement in “Retention” that your next periodic submittal is due XXX mean that the “Retention of Qualification” expires on that date?
No, this is the expected requalification date at the time the letter was issued. It does not mean the “Retention of Qualification” expires on
that date. If you have a question concerning whether a “Retention of Qualification” is current, please contact NAVAIR
at QPL_SUPPORT@navy.mil. The retentions for all specifications are currently being revised by SAE, which will result in all
retention schedules being adjusted.
- Why is NAVAIR performing all critical testing for some Specifications and not others?
SAE has directed the preparing activity (NAVAIR) to perform third party testing for specified tests independent of the supplier for numerous
Specifications as voted on and approved by SAE. After approval, SAE publishes an amendment to that Specification.
- How is the testing schedule determined by NAVAIR?
All Initial Qualifications are completed first, then all Retention Qualifications. The order in which the testing occurs for both is determined
in order of receipt of fees and samples.
- What is required when NAVAIR conducts all critical testing for retention qualification?
The manufacturer is required to submit samples, the Qualification Test Record Form and fee submittal. NAVAIR will submit a Test Summary,
Notification of Retention letter and Data Sheets (to be included in their Test Report and retained for a period of 6 years).
- What are the requirements for qualification by similarity?
Qualification by similarity to qualified products or products submitted for qualification is permissible when materials, designs and manufacturing
processes are identical. When materials, designs or manufacturing processes differ, sufficient testing to prove the adequacy of the affected
characteris¬tics will be required to obtain qualification by similarity. Full details of the similarity and differences, along with proposed tests,
shall be submitted to NAVAIR for approval prior to the commencing of testing.
- Is it possible to get waivers for certain qualification requirements?
No. Waivers are not allowed for specific requirements. If there is a problem with a requirement in the specification, that requirement will
need to be changed before the manufacturer can be qualified.
- What are the circumstances that allow for qualification by certification?
For periodic qualifications, if a manufacturer has not sold any products during the entire reporting period for a particular specification,
qualification by certification is allowed for one reporting period. The manufacturer is required to submit a form certifying their products
have not changed and still meets all specification requirements; the QPL listing is then updated based on the certification.
- What is the mailing address for sending samples and/or test reports to the qualifying activity?
Naval Air Systems Command
Attn: Brenda Edwards or Brian Freeman, Building 1461, Room 113
48298 Shaw Road, AIR-188.8.131.52
Patuxent River, MD 20670-1900
- What is the difference between Class I and Class II authorization?
AS7928 is the procurement document for basically all terminals purchased within DOD. Part of that document is the various "slash" sheets
detailing the various configurations of terminals and splices. Example: MS25036, MS2069 etc. Manufacturers of these products submit their
terminals and splices to our office (NAVAIR 184.108.40.206) for qualification. NAVAIR maintains a qualified products list (QPL) for these products
and publishes it through the QPD and QPL-SIS systems. Products submitted and conforming to the Class I requirements of the AS7928 are the only
part numbers listed within the QPD and QPLs. Class I products are the only ones authorized for use within the Fleet and are the only ones stocked
by the Supply System. All Class I products must meet the dimensional and environment tests called out within the specification and slash sheets.
They also must meet these requirements using only a qualified Class I crimp tool found in the MIL-DTL-22520 specification. The Class I tools are
also designed in a way that they must meet dimensional and environmental requirements as well. NAVAIR also maintains this QPD and QPL.
Class I tools are the only authorized tools to be in the hands of the Fleet. It is what is given to them in their Aircraft Repair Tool Kits and
usually controlled as IMRL gear. All terminals manufactured and qualified to the AS7928 specification will crimp properly using the correct
Class I tooling from the MIL-DTL-22520.
The AS7928 allows the manufacturing of products known as Class II for OEM and Depot Level workshops that have the need for automated crimping.
Class II terminals are typically used at the OEM level in their back shops preparing cable harnesses on a daily basis. These terminals are
usually purchased on reels as to be fed into automatic crimping machines. They are also used when the OEM is tied to buying one source of terminals
from one manufacturer that also produces their own tooling. The tooling is not covered under the M22520 specification as it usually is of the
terminal manufacturers own design. This tool is only guaranteed to work with that particular manufacturer’s terminal. At no time is a Class II
terminal or tool authorized for use at the Organizational level. All Class II terminals that OEMs use must have a Class I counterpart for
replacement purposes. All Class II terminals must meet all the same specification requirements as the Class I except the dimensional callouts.
All Class II tools produced are only designed to properly crimp that particular manufacturer’s terminal. NAVAIR maintains and lists all
manufacturers’ part numbers for the Class II terminals and their respective tools separately from our Class I list. We keep this separation as
our Fleet does not need to know the numbers since they are not authorized to buy them anyway. The OEMs have required that we maintain this list
for them so letters of approval are written for this purpose.
- How expensive is testing to qualify a connector?
Connector testing can be expensive since the machines and fixtures are rather unique to each connector. A new connector design takes between
1 to 2 years to develop. There are new drawings and test requirements that would have to be developed, as well. New slash sheets would have to
be coordinated and dated before any qualification testing. Testing can also take up to a year to accomplish. All new sheets would have to go
through the SAE AE-8C1 Committee.
- A manufacturer requested to qualify M39029/10-141 thermal couple contact by similarity. The manufacturer is currently qualified for M39029/10 in bin
codes 521 and 522. M39029/10-141 is of the same material (C-Nickel-Chromium) as our M39029/10-522. This contact has the same machining, plating and
assembly process. What testing would be recommended?
The key here is the size. The two BIN codes they are currently qualified for are size 16. Processes are impacted by size and/or mass, so even
though the processes may be the same, the parameters for those processes will be different in many cases, such as temperature or time used for
each step of the manufacturing process. If the manufacturer was already qualified for a /10 size 20 contact, then dimensional testing only
would be appropriate, but not in this case. AS39029 recognizes size differences in the testing and samples, and that will be an important
factor in your authorization letters, so always remember to consider contact size, which includes the mating end and crimp barrel end. In this
case, I would recommend the required testing be group 2 of Table 13.
- Why can’t you crimp a class 1 lug with crimpers that are not on the qualified products list? Why does the crimper need to be qualified?
The AS22520 crimpers have been qualified to work with all terminal manufacturers and they meet all the performance requirements of the specification.
If you were to crimp a Class I lug with a non-qualified tool then you probably will not have a good crimp electrically or mechanically. The
precision crimp interface dimensions are needed to create the correct crimp profile that will meet all the performance requirements of the AS7928
specification. Any good QA person would reject those crimps that were not performed using the correct tool callout. Also, no lug manufacturer will
stand behind their product if you do not use the correct tooling. If you call out the use of a Class I lug, then you are required to use the correct
tool or you no longer have a Class I product installed.
- When are test procedures required?
All testing performed by the manufacturer is required in their Test Report submitted to NAVAIR. If NAVAIR does the testing, no test procedures
- What type of information needs to be in a written test procedure?
They should be step-by-step procedures that identify all the variables of the testing, specific test equipment, fixtures, and set-up required
to perform the testing. They should also include data sheets with placeholders for all information that needs to be recorded in the test report
or if data sheets are not included in the procedures, then the procedures need to identify all information that needs to be recorded on the data
sheets (even the lab used), then NAVAIR will review the Test Report.